Fostoria CARES FAQ

Frequently Asked Questions:

Decline in Revenue – Dates

 Counting Employees – Part-time v. full-time

Counting Employees – Independent contractors

Eligible Businesses – Revenue minimum ($20,000)

Eligible Businesses – Operational business

Eligible Expenses – PPP

Application – NAICS

Eligible Businesses – City of Fostoria

Eligible Expenses – Equipment purchase

Counting Employees – Seasonal businesses

Eligible Businesses – Appeals process

Eligible Expenses – Nonprofits

Reporting – Expense documentation

Decline in Revenue

    What are the beginning and ending dates for determining the 20%  decline in revenue?

    A business can select any of the following as a basis for verifying determining:

    • March 15 – May 30, 2020 versus March 15 – May 30, 2019.
    • January 1 – June 30, 2020 versus January 1 – June 30, 2019.
    • YTD 2020 (at time of application) versus same time period in 2019.

    If the business can make an argument for a different comparative period due to the nature of their business (e.g., seasonality), this will be taken into consideration.

    Counting Employees-Part-time v. full-time

      The program is eligible for up to 30 employees. Is this full-time equivalent or employees? What if there is a business with more than 30 employees, but 80 percent are part-time?

      According to the Program Guidelines, “Employees are defined as those working more than 20 hours per week and provided a W-2 and/or 1099 at the end of the year and/or principal owner, sole proprietors, or partners.” If those part-time workers are working more than 20 hours per week, then then they are considered employees for purposes of the program. If you have workers with less than 20 hours, then they can be combined to be an “employee equivalent.” For example, two employees working 15 hours per week would be counted as one employee (30 hours per week).

      Counting Employees-Independent Contractors

        A hair salon business with an owner and two part-time, 1099 (independent contractor) employees is looking to apply. Would they be eligible and for how much?

        Yes, businesses with 1099 employees are eligible, and assuming the business met all of the other eligibility requirements, there is no problem applying for funds. The owner, who works in the business, would count as one employee, and if the other two employees work a total of 20 hours or more per week combined, then the business would be eligible for up to $10,000.

        Eligible Business-Revenue Minimum

          Why are businesses with less than $20,000 in revenue ineligible?

          This program is meant to assist small, but substantial businesses. Although side businesses making less than $20,000 annually are valid and important contributors to the economy and to households, they are not deemed substantial enough to be able to help given the limited funds available.

          Eligible business- Operational Business

            Why aren’t businesses closed after March 15, 2020 who aren’t operational at the time of application eligible?

            The programs around the state that were surveyed did not provide grants to businesses that remained closed if they were legally allowed to open. The intent of the program is to provide relief to some of those businesses who’ve been able to survive this far, heading into winter, when the economy will likely slow compounding the effects of the coronavirus. The intent is to help them keep operating. This doesn’t mean those who were not able to recover don’t deserve help and funding; it means that with very limited funds, governments are forced to make the hard choice to invest in helping those who have been able to survive (so far) get farther through what is still a difficult situation, with no idea of when things will recover.

            Eligible Expenses-PPP

              I noticed the Program Guidelines state any expenses already funded by the PPP Loan are not eligible. Does this mean  if we already had assistance for salaries and rent through the PPP Loan program we couldn’t use this grant for the same even though the funds were all used up several months ago?

              Salaries and rent are eligible categories under this grant. A business can receive PPP (or EIDL) loan assistance and use this program for salaries and rent as long as they are not for the same salaries and rent. When a business files its close-out report, it will provide documentation and dates for what expenses it is covering. If audited, a business would also have to show for which months (or time period) it received the PPP loan. They can not be the same expenses.


                If a business could qualify under two (or more) different NAICS codes, should it pick the one that is the majority of their work, or should they include both numbers since they both apply?

                A business should provide its primary NAICS code, meaning the one that covers the largest category of their work. For example, if a business did 40 percent of their work under NAICS Code 1, 35 percent under NAICS Code 2, and 25 percent under NAICS Code 3, they should provide only NAICS Code 1.  Find your NAICS code here.

                Eligible Business- City of Fostoria

                  I am looking at eligibility for the grant for our business, but the guidelines state the business must be in within the city of  Fostoria. Does that specifically mean within the city limits?

                  Yes, the business must be located within the corporate (city) limits, because the funding is from The City of Fostoria’s CARES allocation specifically for the City of Fostoria. 

                  Eligible Expenses-Equipment

                    The program specifies lease or rental payments. Can an equipment purchase qualify?

                    Generally, no. If, however, the equipment was needed in order to comply with regulations related to coronavirus, it may qualify. Please contact us with specifics.

                    Counting Employees-Seasonal businesses

                      I have a business that is seasonal. I typically do not get started for the year until mid-May, and my season is over in October. This is weather dependent of course. I had 3 employees including myself this summer but they did not start until after March 15. One of those employees I hired through the Youth Employment program. All 3 of us averaged between 20 to 30 hours throughout the summer. Am I eligible to apply for the 10K grant or do I need to apply for the 5K grant?

                      Because of the seasonal nature of your business, those employees would count, and you would qualify for the $10,000 grant. Additionally, in order for the Youth Employment program employee to count, they would have to be an employee of your business, not employed by a government agency. If their wages/salaries are covered by a government agency, those expenses are not eligible. 

                      Eligible Business-appeals process

                        Our business is not eligible. Is there an appeals process?

                        There is not an appeals process to change the guidelines. The guidelines are part of a legal contract signed with the City of Fostoria to administer the program. 

                        Eligible Expenses-Nonprofit

                          May a nonprofit use the funds to reimburse monies issued to individuals impacted by COVID-19?  

                          No, the funds may only be used for the eligible expenses as outlined in the guidelines.  Funds distributed to individuals for COVD-19 relief do not meet the grant guidelines.

                          Reporting-Expense Documentation

                            If a business pays for an eligible expense with an ACH or with cash, does it have to be a check or can they use a deposit ticket, an email confirmation or ACH records?

                            Businesses must provide documentation that substantiates the expense in the close-out report. If it does that, it should be acceptable. This does not necessarily need to be a check.